Google Calendar Sync: Clean Slots, Fewer Conflicts
Levi’s Google Calendar integration keeps your schedule organized, accurate, and conflict-free — no more double-bookings or missed time blocks.
In this guide, you’ll connect Levi to Google Calendar, configure two-way sync, and ensure every appointment stays perfectly aligned.
🎯 What You’ll Learn
By the end of this setup, you’ll know how to:
Connect Google Calendar to Levi
Prevent double-bookings and sync errors
Automatically detect available time slots
Display real-time availability to clients
⚙️ Step 1 — Connect Google Calendar
Go to Integrations → Calendar inside your Levi dashboard.
Select Google Calendar → Connect Account.
Sign in with your Google account and grant calendar access.
Choose which calendars Levi can read and write to (you can select multiple).
✅ Once connected, Levi instantly syncs all upcoming and past events.
💡 Tip: Connect both your personal and business calendars if you use separate ones — Levi merges your availability automatically.
🧭 Step 2 — Enable Two-Way Sync
Two-way sync ensures that changes made in either system reflect instantly in both.
Sync Direction | Description | Example |
|---|---|---|
Levi → Google | Appointments booked via Levi appear in Google Calendar | Customer books a consultation in Levi → added to Google |
Google → Levi | Events created in Google block Levi’s availability | Team meeting in Google → Levi marks slot as unavailable |
Toggle Two-Way Sync on.
Confirm your default calendar for new bookings.
Enable Smart Conflict Detection — Levi will scan for overlapping or back-to-back events before confirming bookings.
✅ Now, every change you make syncs within seconds.
🧩 Step 3 — Configure Slot Rules
Use Levi’s slot management system to keep your calendar clean and realistic.
Setting | Description | Recommended Value |
|---|---|---|
Buffer Time | Adds a gap before and after each meeting | 10–15 minutes |
Max Daily Bookings | Limits total appointments per day | 5–8 sessions |
Advance Notice | Prevents same-day bookings | 4–6 hours |
Booking Window | Defines how far in advance clients can book | 14–30 days |
Navigate to Calendar Settings → Slot Rules.
Adjust each parameter based on your team’s workload.
Click Apply to All Calendars for consistency.
💬 Pro Tip: Use shorter booking windows if your schedule changes frequently.
🔄 Step 4 — Handle Cancellations & Updates
Levi automatically keeps both calendars synchronized:
Scenario | Action |
|---|---|
Appointment canceled in Levi | Removed from Google Calendar instantly |
Event deleted in Google | Booking marked as canceled in Levi |
Time updated in Google | Levi adjusts follow-up automations accordingly |
No manual cleanup needed — every change flows both ways.
📊 Step 5 — Track Calendar Health
You can monitor sync status and availability metrics under Analytics → Scheduling Overview.
Metric | Description |
|---|---|
Available Hours | Total open slots Levi can book |
Booked Hours | Confirmed events synced with Google |
Conflicts Prevented | Times Levi stopped double-booking |
Sync Latency | Average delay between updates (goal: <15s) |
✅ Use these insights to optimize your hours and improve client booking experience.
🧹 Step 6 — Keep It Clean
Review Connected Calendars monthly to remove unused ones.
Avoid manually editing event titles Levi created — it uses them for tracking.
Run a Sync Check under Integrations → Calendar → Health Report to spot any missed updates.
🧭 Summary
Step | Goal | Time |
|---|---|---|
1. Connect Calendar | Establish link with Google | 5 min |
2. Enable Two-Way Sync | Keep systems updated | 5 min |
3. Configure Slot Rules | Prevent overlap & burnout | 10 min |
4. Handle Cancellations | Keep calendars clean | 5 min |
5. Review Analytics | Track performance | Ongoing |
Total: 25 minutes to a clean, conflict-free calendar.